OHSBVA Constitution

Name

The name of this organization is the Ohio High School Boys’ Volleyball Association (OHSBVA).

Purpose

The OHSBVA is to provide leadership and governance for high school boys’ volleyball until the Ohio High School Athletic Association sanctions the sport.

Membership

Schools that register with OHSAA, sponsors an active boys volleyball team, and competes in the state tournament shall have one vote on all referendum issues.  Ballots will be sent to principals.  The membership year is July 1 to June 30.

Governing Rules

Unless specifically stated within this document, OHSBVA shall abide by and conform to the Ohio High School Athletic Association’s Bylaws and Sports Regulations.  Specific regulations for boys’ volleyball will be developed by this organization.

Order of Authority

This constitution and all subsequent amendments shall have the highest authority.  Referendums voted upon and passed by the membership shall have the second highest authority.  Executive Board Regulations voted upon and passed by the executive board shall have the third highest authority.  Executive decisions have the fourth highest authority.

Executive Committee

The executive committee is composed of 12 members representing an active boys volleyball program.  A school may only have one representative on the executive committee.  If the person elected to represent his/her school is unable to fulfill his/her duties, a replacement election shall take place.  The president is responsible for this election.

 

     Three state-wide elected officers:  President, Treasurer, Secretary

 

Each term of office is for one year.  Upon completion of the president’s term, the treasurer becomes president and the secretary becomes treasurer.  At the spring meeting, the secretary shall be elected to office by a majority vote of the members.

 

     Two elected positions from each of the four regions:  Coordinator, Assistant Coordinator

 

Each term of office is for one year.  Upon the completion of the coordinator’s term, the assistant coordinator becomes the coordinator.  At the spring meeting, the assistant coordinator shall be elected to office by a majority vote of the region.

 

     Ex-officio representative from the State Coaches Association

 

With the exception of the president and the state coaches association representative, all are voting members.  The executive committee shall meet three times per year.  Six voting members constitute a quorum.  Majority rules.  The president will vote when an issue results in a tie.

Referendums/Amendments to the Constitution

The process to be followed for referendums/amendments will be:

  • Submit a written proposal to the secretary postmarked by October 15 or April 15.  Two other coaches must sign this proposal.

  • The Ethics and Standards Committee has one week to amend the referendum/amendment if it is in conflict the OHSAA Bylaws or the OHSBVA Constitution.

  • The secretary will mail all submitted proposals plus ballots to the member schools by November 1 or May 1. 

  • Discussion and voting will occur at the next statewide meeting.  If a school representative is unable to attend this meeting, the ballot may be mailed to the president.  The mailed ballots along with each member’s written vote will be read aloud at this meeting.  A referendum/amendment will pass with a majority vote.

Duties of the Executive Committee

As a whole, all policies, procedures, and direction will be under the supervision of the Executive Committee.

President

  • Presides at all executive and statewide meetings

  • Oversees all elections for statewide officers and regional coordinators

  • Acts as the liaison to the Coaches Association and to the Ethics and Standards Committee

  • Establishes time, agenda, and site for all meetings, and sends notification to principals/athletic directors of member schools

  • Draws for the placement of regions in the state tournament brackets

  • Has the authority to make an executive decision in the absence of determining regulations

Treasurer

  • Acts in place of the president in his/her absence

  • Is responsible for all funds of the organization

  • Issues a written financial statement at each meeting

  • Annually reviews fees

  • Works closely with the state tournament coordinator

  • Is responsible for the following state tournament details:

    • Establishing and reviewing seeding procedures

    • Contracting the tournament site

    • Establishing and implementing a selection process for officials

    • Keeping a ticket inventory

    • Selecting and purchasing team awards for the regional and state

    • Completing financial report

Secretary

  • Records minutes for statewide meetings and submits them for approval at the next meeting

  • Distributes minutes to all member principals, athletic directors, and coaches

  • Maintains a current list of schools that are members.  Checks that a school representative from each school attends an annual rules interpretation meeting.  Is responsible for scheduling the make-up rules interpretation meeting.

  • Organizes referendum issues and mails to member schools by the appropriate deadlines.

  • Organizes the handbook for coaches.

Regional Coordinator

  • Conducts regional meetings

  • Issues a yearly financial statement at the May meeting

  • Organizes the preseason organizational meeting, the rules interpretation meeting and the seeding meeting

Assistant Coordinator

  • Records minutes for all regional meetings and submits them for approval at the next meeting

  • Distributes minutes to all member athletic directors and coaches

  • Is responsible for the communication within the region

State-Wide Meetings

The general membership meetings will be the second Saturday in December and the Saturday of the State Tournament.

State Tournament Coordinator

The state tournament coordinator will be paid a stipend for assisting with the organization of the state tournament.  This position will be responsible for:

  • Selecting the site

  • Coordinating tournament officials

  • Preparing team packets for regional champions

  • Reporting tournament results

  • Securing game personnel

  • Supervising gate personnel

  • Developing and selling a program

Ethics and Standards Committee

There will be five members on this committee.  Each region will have one athletic director or principal to represent them.  The fifth member will be a representative from the State Coaches Association.  The northeast and southeast regions will elect their representative in even years.  The central and northwest will elect their representative in odd years.  The state coaches association representative will be for one year.

 

The chairman will be an athletic director or principal on the Ethics and Standards Committee.  The committee members will annually elect a chairman.  The chairman shall oversee all committee elections.  If the chairman happens to be running for reelection, the responsibility for elections will be delegated to another committee member.

 

This committee will:

  • Receive in writing all player and coach ejections (originals should be on file at OHSAA)

  • Investigate any alleged violation of the OHSBVA Constitution or OHSAA Bylaws and Sports Regulations

  • Shall impose penalties or sanctions on players, coaches, and/or teams.  Penalties shall be fair and appropriate for the infraction

 

April 7, 2009

 

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